Palm Zire 71 Handbook

Handbook for thePalm™ Zire™ 71Handheld

Contentsx

Chapter 7 Using Card Info90Renaming a cardThe expansion card name appears in the Category pick list and in other lists that enable you to choose where

Managing expansion cards91Managing expansion cards When writing data to an expansion card, wait for your handheld to complete the operation before re

Chapter 7 Using Card Info92

93CHAPTER 8Using Date BookDate Book enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date. U

Chapter 8 Using Date Book94Scheduling an eventA record in Date Book is called an event. An event can be any kind of activity that you associate with a

Scheduling an event953. If the event is one hour long, skip to step 5. If the event is longer or shorter than an hour, tap the time of the event to op

Chapter 8 Using Date Book96To schedule an event for another day:1. Select the date you want for the event by doing one of the following: – Tap the day

Selecting an event973. Tap No Time, so that no start or end times are defined for the new event.TIPYou can also create a new untimed event by making s

Chapter 8 Using Date Book98Rescheduling an eventYou can easily make changes to your schedule with your handheld. To reschedule an event:1. Select the

Scheduling repeating or continuous events997. When the reminder message appears onscreen, do one of the following:– Tap OK to permanently dismiss the

1About This BookCongratulations on your purchase of a Palm™ Zire™ 71 handheld. This handbook is designed to quickly familiarize you with your handheld

Chapter 8 Using Date Book1003. Tap the Repeat box to open the Change Repeat dialog box.4. Tap Day, Week, Month, or Year to set how often the event rep

Changing the Date Book view1014. Do one of the following:– Tap Current to delete only the current event item.– Tap Future to delete the current and al

Chapter 8 Using Date Book102Working in Week ViewWeek View shows the calendar of your events for an entire week. You can use this view to quickly revie

Changing the Date Book view103Keep the following points in mind: To reschedule an event, tap and drag the event to a different time or day. Tap a bl

Chapter 8 Using Date Book104Working in Agenda ViewThe Agenda View shows you your untimed events, appointments, and To Do items on one screen. When you

Spotting event conflicts105Spotting event conflictsWith the ability to define specific start and end times for any event, it’s possible to schedule ev

Chapter 8 Using Date Book106Using Date Book menusDate Book menus are shown here for your reference, and Date Book features that are not explained else

Using Date Book menus107Display OptionsOpens the Display Options dialog box, where you can change the appearance of Date Book’s Day View and control w

Chapter 8 Using Date Book108PreferencesOpens the Preferences dialog box, where you can customize Date Book’s default time display and alarm settings.A

109CHAPTER 9Using ExpenseExpense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer. In Ex

About This Book2

Chapter 9 Using Expense110Adding expense itemsA record in Expense is called an item. You can sort your Expense items into categories or add other info

Adding expense items111Changing the date of an Expense itemInitially, Expense items appear with the date on which you enter them. You can change the d

Chapter 9 Using Expense11 23. Select any of the following options:4. Tap OK .Customizing the Currency pick listYou can select the currencies and symbo

Customizing the Currency pick list113Changing the default currencyYou can select which currency appears by default when you’re entering Expense items.

Chapter 9 Using Expense11 44. Enter the name of the country and the symbol that you want to appear in Expense.5. Tap OK to close the Currency Properti

Working with Expense data on your computer115Working with Expense data on your computerAfter you enter your expenses into the Expense application on y

Chapter 9 Using Expense11 6Using Expense menusExpense menus are shown here for your reference, and Expense features that are not explained elsewhere i

117CHAPTER 10Using Memo PadMemo Pad provides you with a place to take notes that are not associated with records in Date Book, Address Book, or To Do

Chapter 10 Using Memo Pad118Creating memosA record in Memo Pad is called a memo. You can assign memos to categories and mark them private, as describe

Reviewing memos119Reviewing memosThe first line of a memo appears in the Memo list. This makes it easy to locate and review your memos. To rev iew a

3CHAPTER 1Setting Up Your Palm™ Zire™ 71 HandheldYour new Palm™ Zire™ 71 handheld enables you to do the following: Access your data and view or look

Chapter 10 Using Memo Pad120Record menusOptions menusSend CategoryOpens a dialog box where you can choose how you want to send all records in the sele

121CHAPTER 11Using Note PadNote Pad provides a place for you to take notes in your own handwriting. You can use Note Pad to do everything you might do

Chapter 11 Using Note Pad122Creating a noteA record in Note Pad is called a note. You can assign notes to categories and mark them private, as describ

Reviewing notes123Reviewing notesThe note title and the date you created the note appear in the Note Pad list. If you did not assign a title to your n

Chapter 11 Using Note Pad1243. Tap Co l or.4. Tap Pen, and then tap the color of ink you want to use.5. Tap Paper, and then tap the color of paper you

Using Note Pad menus1257. Tap the hour and minute columns to select the time you want the alarm to occur.8. Tap OK .9. When the alarm goes off and the

Chapter 11 Using Note Pad126Record menuOptions menusSend CategoryOpens a dialog box where you can choose how you want to send all records in the selec

127CHAPTER 12Using Palm™ PhotosPalm™ Photos enables you to capture, view, and manage photos on your handheld or on an expansion card. Use Palm Photos

Chapter 12 Using Palm™ Photos128Using the cameraYou can use your handheld’s built-in camera to take photographs while you’re on the go. Opening and cl

Using the camera129To close the camera: Slide the top portion of the camera downward until it is flush with the top of your handheld.Setting camera o

Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld4System requirementsTo install and operate Palm™ Desktop software, your computer system must meet the

Chapter 12 Using Palm™ Photos1303. Adjust any of the following settings:ResolutionSpecifies the quality of the photos you take. The higher the resolut

Using the camera1314. Tap Do n e.To customize the automatic photo name:1. Tap Options.2. Tap the Auto Name Format pick list.3. Select Custom.4. Enter

Chapter 12 Using Palm™ Photos132Taking photosEach time you open the camera and take photos, you initiate a new photo session. When you close the camer

Using the camera133automatically saved in JPEG format in the designated location (your handheld or an expansion card) and the viewfinder reappears.4.

Chapter 12 Using Palm™ Photos134Approving photosYou can review the photos you took during the current session and delete any unwanted photos prior to

Viewing photos135You can use Palm Photos to view the following types of photos: Photos that you capture directly on your handheld with the built-in c

Chapter 12 Using Palm™ Photos136Viewing photos in List viewList view displays a list of your photos so that you can see the names and dates associated

Viewing photos137Viewing a slide showA slide show is a sequential presentation of each of the photos in the current album. You can set the length of t

Chapter 12 Using Palm™ Photos138Rotating photosIf a photo appears in the wrong orientation, you can rotate the photo.To rotate and photo:1. Tap the Me

Organizing photos1393. Tap the photo for which you want to view information.TIPYou can also select a photo with the navigator. Press Select on the nav

System requirements5Minimum requirements: Mac computersThe minimum requirements for Mac computers are as follows: Mac computer or compatible with a P

Chapter 12 Using Palm™ Photos140Creating an albumThe process for creating a new photo album is identical to creating a new category in your other hand

Organizing photos141Filing photos in albumsYou can organize the photos on your handheld by filing them into different albums. Since each expansion car

Chapter 12 Using Palm™ Photos1423. Tap the photo(s) you want to copy.A plus sign appears next to the photo(s) you select.TIPYou can also select a phot

Beaming photos1434. Tap R ena me.5. Enter the new name.6. Tap OK .7. Tap Do n e.To delete an album:1. Tap the Album pick list in the upper-right corne

Chapter 12 Using Palm™ Photos144To beam photos:1. Tap the Menu icon .2. Select Photo, and then select Beam.3. Tap the photos you want to beam.A plus

Deleting photos145NOTEWhen you take photos with your handheld’s camera and store them on an expansion card, and you have the card seated in the expans

Chapter 12 Using Palm™ Photos146Working with photos on your computerAfter you take and manage photos on your handheld and perform a HotSync operation,

147CHAPTER 13Using To Do ListTo Do List is a convenient place to create reminders and prioritize the things you need to do. Use To Do List for the fol

Chapter 13 Using To Do List148Creating list itemsA To Do List item is a reminder of a task that you must complete. A record in To Do List is called an

Checking off a To Do List item149To set the priority of a To Do List item:1. Tap the Priority number on the left side of the To Do List item.2. Select

Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld6Upgrade informationIf you already own a Palm OS® handheld, go to the web sitewww.palm.com/support/zi

Chapter 13 Using To Do List150Changing To Do List item detailsThe To Do Item Details dialog box enables you to change settings for individual items. T

Changing To Do List item details1513. Tap OK .TIPIf you turn on the Show Due Dates option in the To Do Preferences dialog box, you can tap directly on

Chapter 13 Using To Do List1523. Tap OK .Using To Do List menusTo Do List menus are shown here for your reference, and To Do List features that are no

153CHAPTER 14Using World ClockWorld Clock enables you to view the current time and date in multiple locations and to set an alarm. Use World Clock to

Chapter 14 Using World Clock154Viewing the timeThere are several ways for you to easily check the current time and date.To view the time:Do one of the

Setting the primary location1552. Tap the location you want to use as the primary location. The location you select is typically a large city in the s

Chapter 14 Using World Clock1563. Tap the up or down arrows to change the hour.4. Tap each number of the minute, and then tap the arrows to change the

Adding a location157To select the secondary locations:1. Tap the pick list next to the secondary location.2. Tap the location you want to use as the n

Chapter 14 Using World Clock1587. (Optional) Tap the Time Zone box and select a time zone.8. Tap OK .9. Tap Do n e.To set Daylight Saving options:1. F

Modifying a location159Modifying a locationIf you add a location and later realize you did not use the correct settings, you can modify the location.

Step 3: Set up your handheld7Step 3: Set up your handhelda. Press the power button to turn on your handheld.If your handheld did not turn on, see “Ope

Chapter 14 Using World Clock160To set an alarm:1. Tap the box next to the Alarm icon to open the Set Alarm dialog box.2. Tap the time columns to set

Using World Clock menus161Using World Clock menusWorld Clock menus are shown here for your reference, and World Clock features that are not explained

Chapter 14 Using World Clock162

163CHAPTER 15Performing HotSync® OperationsHotSync® technology enables you to install add-on applications and to synchronize data between one or more

Chapter 15 Performing HotSync® Operations1643. Click the General tab, and select one of the following options:If you’re not sure which option to use,

Selecting HotSync setup options1656. If you are attached to a network, click the Network tab to display the network settings and adjust the options as

Chapter 15 Performing HotSync® Operations1663. If you are using the USB cradle/cable, you do not need to adjust the settings on the Connection Setting

Customizing HotSync application settings167To customize HotSync application settings on a Windows computer:1. Click the HotSync icon in the Windows

Chapter 15 Performing HotSync® Operations168To customize HotSync application settings on a Mac computer:1. Double-click the Palm Desktop icon in the P

Conducting cradle/cable HotSync operations169Conducting cradle/cable HotSync operationsThe simplest way to synchronize data is to perform a direct Hot

Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld8Step 5: Perform a HotSync operationStep 6: Register your handheldWindows: When the first HotSync ope

Chapter 15 Performing HotSync® Operations1703. Press the HotSync button on the cradle/cable.IMPORTANTThe first time you perform a HotSync operation,

Conducting cradle/cable HotSync operations171Performing a direct HotSync operation: Mac computersWhen you installed Palm Desktop software, you entered

Chapter 15 Performing HotSync® Operations172To perform a local HotSync operation on a Mac computer:1. Place your handheld in the HotSync cradle/cable.

Conducting IR HotSync operations1734. In the Select User dialog box, select the user name you entered when you installed the Palm Desktop software, an

Chapter 15 Performing HotSync® Operations174 Your computer must have an installed infrared driver. If you have an external infrared device attached

Conducting IR HotSync operations175To configure HotSync Manager for infrared communication on a Mac computer:1. Double-click the HotSync Manager icon

Chapter 15 Performing HotSync® Operations176Returning to cradle/cable HotSync operationsIt’s easy to return to using the cradle/cable for HotSync oper

Conducting modem HotSync operations177Conducting modem HotSync operationsYou can use a modem to synchronize your handheld when you are away from your

Chapter 15 Performing HotSync® Operations1783. Adjust the following options as needed. 4. Click OK.To prepare a Mac computer for a modem HotSync opera

Conducting modem HotSync operations1794. Click the Connection Settings tab.5. Select the On check box for the modem connection you’re using, and then

9CHAPTER 2Exploring Your HandheldYour Palm™ Zire™ 71 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away

Chapter 15 Performing HotSync® Operations1804. Tap the pick list below the icon and select a modem configuration.If you need to create a configuration

Conducting modem HotSync operations181Selecting the conduits for a modem HotSync operationThe Conduit Setup dialog box on your handheld enables you to

Chapter 15 Performing HotSync® Operations182Conducting network HotSync operationsWhen you use the network HotSync technology, you can take advantage o

Conducting network HotSync operations1833. From the HotSync Manager menu, select Setup.4. Click the Network tab and make sure your user name has a che

Chapter 15 Performing HotSync® Operations1846. Tap OK .7. Tap Select Service.8. Tap Service and select a service.9. Tap Do n e.10. Tap the Menu icon

Using File Link185Performing a network HotSync operationAfter you prepare your computer and your handheld and select your Conduit Setup options, you a

Chapter 15 Performing HotSync® Operations186For example, suppose a sales organization wants to distribute two dozen handhelds that all have a common c

Creating a user profile187To create a user profile on a Mac computer:1. Open Palm Desktop software.2. From the User pop-up menu, select Edit Users.3.

Chapter 15 Performing HotSync® Operations1884. Select the profile you want to load on the handheld, and click OK.5. Click Yes to transfer all the prof

189CHAPTER 16Setting Preferences for Your HandheldPreferences enable you to customize the configuration options on your handheld. The options are grou

Copyright© 1998–2003 Palm, Inc. All rights reserved. Graffiti, HotSync, the Palm logo, and Palm OS are registered trademarks, and Palm, Palm Powered,

Chapter 2 Exploring Your Handheld10Locating handheld componentsTake a few moments to learn how to access and locate the components of your handheld.Op

Chapter 16 Setting Preferences for Your Handheld190 Access the Personal Preferences screens to customize any of the following settings:Setting Genera

Setting General Preferences191Date & Time PreferencesThe Date & Time Preferences screen enables you to choose a primary location and to set th

Chapter 16 Setting Preferences for Your Handheld192To set the time:1. From the General Preferences list, select Date & Time.2. Tap the Set Time bo

Setting General Preferences193Formats PreferencesUse the Formats Preferences screen to set the country default and the display format of the dates, ti

Chapter 16 Setting Preferences for Your Handheld1945. Tap the Numbers pick list, and select formats for the decimal point and thousands separator.6. T

Setting General Preferences195Auto-off afterYour handheld has an automatic shutoff feature that turns off the power after a period of inactivity. This

Chapter 16 Setting Preferences for Your Handheld196Security PreferencesThe Security Preferences help you prevent unauthorized users from viewing entri

Setting General Preferences197Changing or deleting a passwordOnce you define a password for your handheld, you can change or delete it at any time. Yo

Chapter 16 Setting Preferences for Your Handheld198You can set your handheld to lock automatically when any one of the following occurs: When you tu

Setting General Preferences199To set your handheld to lock after a period of inactivity:1. From the General Preferences list, select Security.2. Tap t

Locating handheld components11Locating front panel controlsScreenDisplays the applications and information stored in your handheld. It is touch sensit

Chapter 16 Setting Preferences for Your Handheld200Recovering from a forgotten passwordIf you forget your password, your handheld will display the pas

Setting General Preferences201To hide all private records:1. From the General Preferences list, select Security.2. Tap the Current Privacy pick list a

Chapter 16 Setting Preferences for Your Handheld202To display all private records:1. From the General Preferences list, select Security.2. Tap the Cur

Setting General Preferences203To select a profile: 1. From the General Preferences list, select Sound & Alerts.2. Tap the Custom or Silent profile

Chapter 16 Setting Preferences for Your Handheld2045. Tap the Alarm Sound pick list and select the sound level. 6. Tap Do n e.The Game Sound setting w

Setting Communication Preferences205Setting Communication PreferencesThe Communication Preferences category enables you to access screens where you ca

Chapter 16 Setting Preferences for Your Handheld206You can also create custom configurations, which include the following:Editing connectionsThe follo

Setting Communication Preferences2073. Tap Edit.4. Tap De ta il s.5. Tap the Speed pick list and select the appropriate speed.6. Enter the initializat

Chapter 16 Setting Preferences for Your Handheld208Creating and selecting network service profilesUse network service profiles to store the configurat

Setting Communication Preferences209Entering a user nameThe User Name setting identifies the name you use when you log in to your ISP or your dial-in

Chapter 2 Exploring Your Handheld12Locating top panel componentsExpansion card slotAccepts SD, SDIO, or MultiMediaCard expansion cards. Expansion card

Chapter 16 Setting Preferences for Your Handheld2103. Enter the password you use to log in to your server..4. Tap OK. The word “Assigned” appears in t

Setting Communication Preferences211To enter your server phone number:1. From the Communications Preferences list, select Network.2. Tap the Phone box

Chapter 16 Setting Preferences for Your Handheld212Disabling Call WaitingCall Waiting can cause your session to terminate if you receive a call while

Setting Communication Preferences2133. Tap the Use calling card check box to select it.4. Enter your calling card number on the Use calling card line.

Chapter 16 Setting Preferences for Your Handheld214To close a connection:1. From the Communications Preferences list, select Network.2. Tap Disconnect

Setting Communication Preferences215Defining primary and secondary DNSThe domain name system (DNS) is a mechanism in the Internet for translating the

Chapter 16 Setting Preferences for Your Handheld216To enter a permanent IP address:1. Tap the IP Address check box to deselect it and to display a per

Setting Communication Preferences217Creating a login script on your handheldYou can create login scripts by selecting commands from the Command pick l

Chapter 16 Setting Preferences for Your Handheld2184. Repeat steps 2 and 3 until the login script is complete.5. Tap OK .Plug-in applicationsYou can c

Setting Communication Preferences219Network Preferences menu commandsThe Network Preferences screen includes menu commands to make it fast and easy to

Locating handheld components13Using the backlightIf lighting conditions make it difficult for you to see the information on your handheld, you can adj

Chapter 16 Setting Preferences for Your Handheld220Adding a DNS numberIf your ISP or dial-in server requires a DNS number and you did not enter that i

Setting Personal Preferences221If you assign a different application to a button, you can still access the original application using the Applications

Chapter 16 Setting Preferences for Your Handheld222To change the Pen Preferences:1. From the Personal Preferences list, select Buttons.2. Tap M o re.3

Setting Personal Preferences2234. Tap the pick list next to the button you want to assign.5. Select the application that you want to assign to each bu

Chapter 16 Setting Preferences for Your Handheld224Owner PreferencesThe Owner Preferences screen enables you to update the name, company name, phone n

Setting Personal Preferences225ShortCuts PreferencesThe ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffi

Chapter 16 Setting Preferences for Your Handheld226Editing a ShortCutAfter you create a ShortCut, you can modify it at any time.To edit a ShortCut:1.

227APPENDIX AMaintaining Your HandheldThis chapter provides information on the following: Caring for your handheld Prolonging battery life Resettin

Appendix A Maintaining Your Handheld228Prolonging battery lifeNote the following considerations for the battery in your handheld: Under normal condit

Resetting your handheld229Performing a soft resetA soft reset tells your handheld to stop what it’s doing and start over again. All records and entrie

Chapter 2 Exploring Your Handheld14Locating back panel componentsAttach pointsEnable you to connect optional accessories to the universal connector on

Appendix A Maintaining Your Handheld2304. Wait for the Palm Powered™ logo to appear; then release the power button.5. When a message appears on the ha

Resetting your handheld231To restore your data from a Mac computer after a hard reset:1. Double-click the HotSync Manager in the Palm folder.2. From t

Appendix A Maintaining Your Handheld232

233APPENDIX BFrequently Asked QuestionsIf you encounter a problem with your handheld, do not call Technical Support until you have reviewed the freque

Appendix B Frequently Asked Questions234Software installation problemsProblem SolutionThe installation menu did not appear when I inserted the Desktop

Operating problems235Operating problemsProblem SolutionI don’t see anything on my handheld’s screen.Try each of these in turn: Press an application b

Appendix B Frequently Asked Questions236Tapping and writing problemsMy handheld keeps turning itself off.Your handheld is designed to turn itself off

Application problems237Application problemsProblem SolutionI tapped the Today button, but it does not show the correct date.Your handheld is not set t

Appendix B Frequently Asked Questions238HotSync problemsMy vCard or vCal e-mail attachment isn’t forwarding correctly (continued).5. Click OK.6. Start

HotSync problems239I cannot perform a HotSync operation. What should I check to make sure I’m doing it correctly (continued)?On a Mac computer try the

Adding an expansion card15Adding an expansion cardAn expansion card (sold separately) increases the variety of tasks you can do and the amount of spac

Appendix B Frequently Asked Questions240I tried to do a local HotSync operation, but it did not complete successfully.Try each of these in turn: Make

HotSync problems241I tried to do a local HotSync operation, but it did not complete successfully (continued).On a Mac computer, try each step in turn:

Appendix B Frequently Asked Questions242I tried to do a modem HotSync operation, but it did not complete successfully (continued). Confirm that the S

HotSync problems243I tried to do a modem HotSync operation, but it did not complete successfully (continued). If the telephone line you are using has

Appendix B Frequently Asked Questions244When I press the HotSync button on the cradle/cable, nothing happens on Palm Desktop software, and my handheld

Beaming problems245Beaming problemsRecharging problemsProblem SolutionI cannot beam data to another device with an IR port.Try each of these in turn:

Appendix B Frequently Asked Questions246Password problemsTechnical supportIf, after reviewing the sources listed at the beginning of this appendix, yo

Technical support247To find version and memory information:1. Tap the Home icon . 2. Tap the Menu icon . 3. Select Info from the App menu.NOTEPalm w

Appendix B Frequently Asked Questions248

249Product Regulatory InformationFCC StatementThis device complies with part 15 of the FCC rules. Operation is subject to the following two conditions

Chapter 2 Exploring Your Handheld16Tapping and typingLike using a mouse to click elements on a computer screen, using the stylus to tap elements on yo

Product Regulatory Information250Canadian ICES-003 StatementThis Class B digital apparatus meets all requirements of the Canadian Interference-Causing

251IndexNumerics5-way navigator, see NavigatorAABA. See Address Book archive filesAccented characters, Graffiti 2 writing 28Add-on applications 65–72A

Index252BBacklight 13, 222Batteryconserving power 195disposal 250gauge 39life and use 228recharging 6recycling 228warning 250Beaminginformation 31–34l

Index253Country default setting 193Cradleconnecting to computer 14for local HotSync operations 169, 176viewing data from 195CreatingAddress Book entri

Index254EEditing records 49–50E-mailaddresses in Address Book 77requirements 5Entering data 21–38importing from other applications 35–37problems with

Index255menu commands 47numbers 26online Help 50, 221Preferences 194problems using 236punctuation marks 26ShortCuts for entering data 30, 225–226symbo

Index256Locationadding 157–158deleting 159displaying secondary 161modifying 159setting primary 154, 156, 191setting secondary 157Locking the handheld

Index257Note Padalarm 124copying notes into other applications 121entering data 37menus 125opening 121overview 121reviewing notes 123Notes, attaching

Index258PreferencesButtons 220–223choosing 48Communication 189Connection 205–207cradle setting 195Date & Time 191–192Digitizer 192Formats 193Gener

Index259SSaving, data 41, 49, 51Scheduling events 93–98Screenbacklight 13blank 235calibrating 16, 192caring for 227touching with your finger 11Scroll

Tapping and typing17Elements of the handheld interfaceThere are many common elements in the handheld interface. These elements are described in this s

Index260To Do Listadding Address Book data to records 58–59archive files (.tda) 35categorizing records 52, 152checking off items 149completed items 15

Chapter 2 Exploring Your Handheld18Displaying online tipsMany of the dialog boxes that appear on your handheld contain an online Tips icon in the uppe

Tapping and typing19To display an online tip:1. Tap the Tips icon . 2. After you review the tip, tap Done.Using the navigatorWhen you work with most

iiiAbout This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Chapter 1: Setting Up Your Palm™

Chapter 2 Exploring Your Handheld20To navigate in record screens:1. Press Up or Down on the navigator to scroll within the current record.2. Press Rig

21CHAPTER 3Entering Data on Your HandheldThis chapter explains several ways to enter data on your handheld, and it covers the following topics: Using

Chapter 3 Entering Data on Your Handheld224. Tap the characters to enter text and numbers.When a keyboard is open, you can tap the abc, 123, or Int’l

Using Graffiti 2 writing to enter data23There are four basic concepts for success with Graffiti 2 writing: If you draw the character shape exactly as

Chapter 3 Entering Data on Your Handheld24To write Graffiti 2 characters:1. Tap the screen where you want your text to appear. You need to tap above t

Using Graffiti 2 writing to enter data25Graffiti 2 alphabetThe Graffiti 2 alphabet consists of the following letters:TIPA full-screen pen stroke bring

Chapter 3 Entering Data on Your Handheld26Capital lettersGraffiti 2 writing automatically capitalizes the first letter of a new record or sentence but

Using Graffiti 2 writing to enter data27Punctuation marks that appear in the following table must be written on the right (number) side of the Graffit

Chapter 3 Entering Data on Your Handheld28Accented charactersWhen writing letters with accent marks, first write the letter stroke on the left side (o

Using Graffiti 2 writing to enter data29Symbols and other special charactersYou can write symbols and other special characters using the Shift stroke.

ContentsivChapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 21Using the onscreen keyboard . . . . . . . .

Chapter 3 Entering Data on Your Handheld30Graffiti 2 GesturesGestures enable you to use editing commands. To use gestures, draw the following strokes

Beaming data31Full-screen writing areaWhen Writing Area Preferences are turned on and active, you do not have to write in the Graffiti 2 writing area.

Chapter 3 Entering Data on Your Handheld32You can beam the following information between devices with an IR port: The record currently displayed in D

Beaming data334. When the Beam Status dialog box appears, point the IR port directly at the IR port of the receiving device.For best results, Palm™ ha

Chapter 3 Entering Data on Your Handheld343. (Optional) Tap the category pick list and select a category for the incoming information. You can also cr

Using your computer keyboard35Using your computer keyboardIf you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm

Chapter 3 Entering Data on Your Handheld363. If you are importing records that contain a field with category names, do the following:Select All in the

Using Note Pad37Importing data from a Mac computerPalm Desktop software can import data from any applications that can export the data in any of the f

Chapter 3 Entering Data on Your Handheld38Using a portable keyboardYou can connect a portable keyboard accessory to the universal connector on your ha

39CHAPTER 4Working with ApplicationsThis chapter explains how to open and switch between applications on your handheld, how to change application sett

ContentsvPerforming common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48Creating records . . . . .

Chapter 4 Working with Applications40To open an application on your handheld:1. Tap the Home icon . 2. Tap the icon of the application that you want

Switching between applications41To open an application on an expansion card: Select the icon of the application that you want to open.Switching betwe

Chapter 4 Working with Applications42Categorizing applicationsThe category feature enables you to manage the number of application icons that appear o

Changing the Applications Launcher display43To display applications by category: 1. Tap the Home icon . 2. Do one of the following:– Tap the Home ico

Chapter 4 Working with Applications44Copying applications to or from an expansion cardYou can copy applications from your handheld to an expansion car

Selecting copy settings45To copy an application from an expansion card:1. Tap the Home icon .2. Tap the Menu icon .3. Select Copy on the App menu.4.

Chapter 4 Working with Applications465. Tap the Sort By pick list and select Name or Size.6. Tap the Copy Application Only check box to select it if y

Using menus47Choosing a menuThe menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu

Chapter 4 Working with Applications48The Command toolbar displays context-sensitive menu commands for the active screen. For example, if text is selec

Performing common tasks495. (Optional) Tap Details to select attributes for the record. (In Note Pad the Details command is located on the Options men

ContentsviChapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93Scheduling an event . . . . . . .

Chapter 4 Working with Applications50The following commands may appear in an Edit menu:Deleting recordsTo delete a record:1. Select the record you wan

Performing common tasks51A confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in Palm™ Desktop softwar

Chapter 4 Working with Applications52Date Book, To Do List: If you want to save a copy of the purged records to an archive file on your desktop, be su

Performing common tasks53The illustrations in this section come from Address Book, but you can use these procedures in all the applications in which c

Chapter 4 Working with Applications542. Select the category you want to view.The list screen now displays only the records assigned to that category.T

Performing common tasks55To rename a category:1. Tap the category pick list in the upper-right corner of the screen or list.2. Select Edit Categories.

Chapter 4 Working with Applications56Looking up Address Book recordsIn Address Book you can use the Look Up line with the stylus or navigator to look

Performing common tasks57The Quick Look Up line displays only letters that are a possible match for that position. For example, in the screen shown he

Chapter 4 Working with Applications583. Tap OK. Find searches for the text in all records and all notes.As your handheld searches for the text, you ca

Performing common tasks59The name you selected, along with the information associated with it, is pasted into the record you selected in step 1.Using

ContentsviiChapter 11: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121Creating a note . . . . . . . . .

Chapter 4 Working with Applications603. Tap Who.4. Tap Lookup.The Attendees Lookup screen displays all the names in your Address Book that have data i

Performing common tasks613. Select Options, and then select Preferences.4. Do one of the following:Address Book: Tap the setting you want.Note Pad: Ta

Chapter 4 Working with Applications62To attach a note to a record:1. Display the entry to which you want to add a note. To display an entry, tap it or

Performing common tasks63Choosing fontsIn many applications, you can change the font style to make text easier to read. You can choose small, small bo

Chapter 4 Working with Applications64Receiving alertsYou can receive alerts on your handheld and in Palm Desktop software.Receiving alerts on your han

Installing and removing applications65Receiving alerts from Palm Desktop softwareYou can also set an option to receive Date Book event alerts from Pal

Chapter 4 Working with Applications66 Audio files, including MP3 (requires the audio application from the Software Essentials CD-ROM, and audio files

Installing and removing applications67Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your han

Chapter 4 Working with Applications68The status bar shows the number of files selected and their total size. However since some file types are compres

Installing and removing applications697. If you need to change the destination of the application you are installing, drag the files to move applicati

ContentsviiiChanging To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150Setting a due date . . . . .

Chapter 4 Working with Applications70 To install files in a different location, start Palm Quick Install and drag the files to a different file list.

Installing and removing applications715. Click Add To List.If the file you want to install is not listed in the dialog box, go to the folder to which

Chapter 4 Working with Applications72Removing applicationsIf you run out of memory or decide that you no longer need an application you installed, you

Installing and removing applications73IMPORTANTIf you remove Palm Desktop software, you also remove the HotSync Manager synchronization software and c

Chapter 4 Working with Applications74

75CHAPTER 5Using Address BookAddress Book enables you to keep names, addresses, phone numbers, and other information about your personal or business c

Chapter 5 Using Address Book76Creating an Address Book entryA record in Address Book is called an entry. You can create entries on your handheld, or y

Creating an Address Book entry778. After you finish entering information, tap Done.TIPTo create an entry that always appears at the top of the Address

Chapter 5 Using Address Book78Changing Address Entry detailsThe Address Entry Details dialog box provides a variety of options that you can associate

Creating an Address Book entry79Quick ConnectIf you have a compatible GSM mobile phone (sold separately) and you install the Telephony/SMS application

ContentsixChapter 16: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 189Setting General Preferences . . . . . . . . . . .

Chapter 5 Using Address Book80To configure Quick Connect settings:1. From the Quick Connect dialog box, tap Settings.2. (Optional) Tap the Number Pref

Creating an Address Book entry81To make a connection with Tap-to-Connect:1. Open the Address entry to which you want to connect. 2. Tap an item.For ex

Chapter 5 Using Address Book82Record menus Duplicate AddressMakes a copy of the current record and displays the copy in Address Edit so you can make c

Creating an Address Book entry83Options menusPreferencesOpens a dialog box where you can choose Address Book display options.Remember last category. D

Chapter 5 Using Address Book84

85CHAPTER 6Using CalculatorCalculator enables you to perform basic calculations. Use Calculator to do the following: Perform addition, subtraction, m

Chapter 6 Using Calculator86Performing calculationsThe Calculator includes several buttons to help you perform calculations. Clears the entire calcula

Viewing Recent Calculations87Viewing Recent CalculationsThe Recent Calculations command enables you to review the last series of calculations and is p

Chapter 6 Using Calculator88

89CHAPTER 7Using Card InfoCard Info enables you to review general information about an expansion card. Use Card Info to do the following: Review card